Interim Bylaws & Articles

Welcome Guest
login

DLI Alumni & Friends Community

Interim Bylaws & Articles

Website legal

ARTICLE I - ORGANIZATION

The name of the organization shall be Defense Language Institute Alumni & Friends Community.

The organization shall have a seal which shall be in the following form:

The organization shall have a crest which shall be in the following form:
The organization may at its pleasure by a vote of the membership body change its name.

ARTICLE II - PURPOSES

The following are the purposes for which this organization has been organized:

The mission and goals of the Defense Language Institute Alumni & Friends Community (DLIAFC) shall be to act as a proponent of DLIFLC and to support the DLIFLC community, especially the students.

To accomplish the mission and goals, an online community of Membership will serve as the recognized facilitator to collect and distribute information about DLIFLC Alumni affairs. In addition, DLIAFC will be the central forum and repository for oral histories and anecdotes, digitized artifacts, and pedagogical submittals to the Office of Command Historian, with the goal of publishing a multimedia CD collection.

ARTICLE III - MEMBERSHIP

Membership in this organization shall be open to all who register and remain in good standing with DLIAFC. Registration includes obtaining a username and password for access and registering with the locator database.

ARTICLE IV - MEETINGS

The annual membership 'virtual' meeting of this organization shall be held during the 3d week of October each and every year at the online Community discussion.

The Secretary shall cause to be emailed to every member in good standing at his address as it appears in the membership roll book in this organization a notice telling the time and place of such annual meeting.

Regular organizational meetings of the DLIAFC Board shall be held quarterly at such a time and over such a period so designated by the President.

The participation over the course of the meeting period of not less than 60% percent of the Board members shall constitute a quorum and shall be necessary to conduct the business of this organization; but a lesser percentage may adjourn the meeting for a period of not more than two (2) weeks from the date scheduled by these By-Laws and the secretary shall cause a notice of this scheduled meeting to be sent to all those members who were not present at the meeting originally called. A quorum as herein before set forth shall be required at any adjourned meeting.

Special meetings of this organization may be called by the president when he deems it for the best interest of the organization. Notices of such meeting shall be mailed to all members at their addresses as they appear in the membership roll book at least seven (7) days before the scheduled date set for such special meeting. Such notice shall state the reasons that such meeting has been called, the business to be transacted at such meeting and by whom it was called. At the request of 20% percent of the members of the Board of Directors or 10% percent of the members of the organization, the president shall cause a special meeting to be called but such request must be made atleast ten (10) days before the requested scheduled date.

No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.

ARTICLE V - VOTING

At all meetings votes shall be by Community discussion poll. For election of officers, there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.

At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors.

At all votes by ballot the chairperson of such meeting shall, prior to the commencement of balloting, appoint a committee of three who shall act as "Inspectors of Election" and who shall, at the conclusion of such balloting, certify to the Chair the results and the certified copy shall be affixed to the minutes of that meeting.

No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.

In the case of an Officer or Director holding dual offices, one-person, one-vote shall prevail.

ARTICLE VI - ORDER OF BUSINESS

Agenda posted
Minutes of the preceding meeting made available
Reports of Committees posted
Reports of Officers posted, including financials
Old and Unfinished Business
New Business
Adjournment

ARTICLE VII - BOARD OF TRUSTEES

The business of this organization shall be managed by a Board of Directors.

All Board of Director seats, including Officers, may be co-occupied (held by co-persons). All voting Seats must be held by an Alumnus of a Defense Language Institute language education program.

The Director seats to be chosen for the ensuing year shall be chosen at the annual meeting of this organization in the same manner and style as the officers of this organization and they shall serve for a term of two (2) years. Directors take office on the first of January following election. Prior to the first election, the interim board (Founding Members) will determine those seats which will initially have a term of one (1) year.

The Board of Directors shall have the control and management of the affairs and business of this organization. Such Board of Directors shall only act in the name of the organization when it shall be regularly convened by its President or Chairman after due notice to all the directors of such meeting.

Sixty (60%) percent of the members of the Board of Directors shall constitute a quorum and the meetings of the Board of Directors shall be held regularly as specified in Article V.

Each director shall have one vote. Voting may not be done by proxy.

The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.

Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the Office term.

The President of the organization by virtue of his office may also be Chairman of the Board of Directors.

The Board of Directors shall select from one of their members a secretary.

A director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any director. A director may be represented by counsel upon any removal hearing. The Board of Directors shall adopt such rules for this hearing as it may in its discretion consider necessary for the best interests of the organization.

BOARD OF DIRECTOR SEATS:

Officers:

Chairperson
President
Vice President
Secretary
Treasurer

Director Seats:

Webmaster
Historian
PX/BX Commerce
Online Community
Newsletter
Ad hoc (Fundraising)
Ad hoc (Alumni Projects)
Ad hoc (MISLS Era Rep.)
Ad hoc (ALS Era Rep.)
Ad hoc (DLIWC Era Rep.)
Founders Rep.
Founders Rep.
POM Alumni Representative (non-voting)

ARTICLE VIII - OFFICERS

The Offices of the organization shall be as follows:
Chairperson:
President:
Vice President:
Secretary:
Treasurer:

The Chairperson shall:

also be the Managing Director.
assume the Office of President for interim periods.
chair all meetings.
be authorized to conduct affairs with external parties.
be one of the officers who may sign the checks or drafts of the organization.
have such powers as may be reasonably construed as belonging to the managing director of any organization.

The President shall:

preside at all membership meetings.
be authorized to conduct organization affairs with external parties.
by virtue of his office may also be Chairperson of the Board of Directors.
present at each annual meeting of the organization an annual report of the work of the organization.
appoint all committees, temporary or permanent.
be authorized to conduct affairs with external parties.
see all books, reports and certificates required by law are properly kept or filed.
be one of the officers who may sign the checks or drafts of the organization.
have such powers as may be reasonably construed as belonging to the chief executive of any organization.

The Vice President shall in the event of the absence or inability of the President to exercise his office become acting president of the organization with all the rights, privileges and powers as if he had been the duly elected president. The VP may hold the office of Webmaster concurrently. There may be elected two (2) Co-Vice Presidents.

The Secretary shall keep the minutes and records of the organization in appropriate format.

It shall be his duty to file any certificate required by any statute, federal or state.
He shall give and serve all notices to members of this organization.
He shall be the official custodian of the records and seal of this organization.
He may be one of the officers required to sign the checks and drafts of the organization.
He shall present to the membership at any meetings any communication addressed to him as Secretary of the organization.
He shall submit to the Board of Directors any communications which shall be addressed to him as Secretary of the organization.
He shall attend to all correspondence of the organization and shall exercise all duties incident to the office of Secretary.
He may hold the office of Webmaster concurrently.
He may hold the office of Treasurer concurrently.

The Treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He shall cause to be deposited in a regular business bank

He must be one of the officers who shall sign checks or drafts of the organization. No special fund may be set aside that shall make it unnecessary for the Treasurer to sign the checks issued upon it.

He shall render at stated periods as the Board of Directors shall determine a written account of the finances of the organization and such report shall be affixed to the minutes of the Board of Directors of such meeting.

He shall exercise all duties incident to the office of Treasurer.

Officers shall by virtue of their office be members of the Board of Directors and are required to be graduates of the Defense Language Institute, any branch.

No officer shall for reason of his office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.

ARTICLE IX - SALARIES

The Board of Directors shall hire and fix the compensation of any and all employees or contractors which they in their discretion may determine to be necessary for the conduct of the business of the organization.

ARTICLE X - COMMITTEES

All committees of this organization shall be appointed by the Board of Directors and their term of office shall be for a period of one year or more unless terminated sooner by the action of the Board of Directors.

The permanent committees shall be:

Fundraising Committee
New Membership Committee
Community Awareness & Features Committee

ARTICLE XI - DUES

The dues of this organization shall be $0.00 per annum.

ARTICLE XII AMENDMENTS

These By-Laws may be altered, amended, repealed or added to by an affirmative vote of not less than 75% percent of the Board of Directors.

[SITEMAP]